What kinds of tasks can Apus automate?

Anything repetitive that touches data and systems: parsing inbound emails and CVs with OCR, reconciling bank transactions, generating tenant invoices, replying to Messenger or WhatsApp with AI, sending rejection notifications, syncing CRM/ERP/HRIS records, scheduling reminders. If a human follows the same steps every time, we can automate it.

Which platforms and tools do you build on?

We primarily use n8n as the orchestration layer because it self-hosts, integrates with 400+ apps and runs on your infrastructure. On top of that we plug in OpenAI / Anthropic for LLM reasoning, Gemini / Google Vision / Tesseract for OCR, plus native APIs for Gmail, Google Sheets, Drive, WhatsApp Business, Facebook Messenger, Slack, SharePoint, Sevdesk, QuickBooks, Xero and your ERP/ATS/CRM of choice.

How long does a typical automation take to ship?

A workflow built from one of our existing templates ships in 1–2 weeks once we have access to your accounts. A net-new custom workflow is 3–6 weeks depending on integrations and approval logic. We always start with a paid discovery sprint and a live demo before you commit to the full build.

Will the automation run on our infrastructure or yours?

Your call. We can deploy n8n on your own cloud (AWS, GCP, Azure, on-prem) so all data stays inside your perimeter, or we can host and operate it for you under a managed-service SLA. For regulated workloads — finance, healthcare, government — we default to self-hosted on your tenancy.

How do you handle errors, retries and observability?

Every production workflow ships with structured logging, retry-with-backoff on transient failures, dead-letter queues for messages that need human review, and Slack/email alerts on hard failures. We also stand up a small operations dashboard so your team can see throughput, success rate and queue depth.

Can we ask for a custom workflow not listed here?

Yes — custom workflows are most of what we do. The templates on this page are the starting points we've productionised most often. Tell us the manual process you want gone and we'll come back with a scope, an integration map and a fixed-price quote.

Automation Task & Workflow

Stop doing what a workflow can do for you

AI-powered workflow automation, built on n8n, OpenAI and your stack. Live in weeks.

Book a discovery call See the workflows →

Why automate

Measurable outcomes, not science projects

80%

Less manual effort

24/7

Always-on response

2 wks

From scope to live

Missed follow-ups

What we automate

Six categories. 80% of repetitive work.

HR & Recruitment

CV OCRATS syncCandidate messagingTalent pool

Customer Service

MessengerWhatsAppZaloHuman handoff

Finance

Finance & Accounting

ReconciliationRemindersInvoice PDFXero · Sevdesk

Docs

Document Processing

Gemini OCRGoogle VisionLLM extractionERP sync

Marketing

Marketing & Outreach

Drip campaignsLead scoringCRM syncSocial listening

Ops

Internal Ops

ApprovalsScheduled jobsSLA alertsCross-system sync

Workflow library

Six production workflows. Deploy now.

HR · Recruitment

WhatsApp CV Collection

WhatsApp messages → CVs saved to Drive, OCR-extracted, tracking sheet updated, recruiter notified.

WhatsAppDriveSheetsGemini OCRn8n

HR · Recruitment

Email CV → Structured Excel

Watches the HR inbox, OCR+LLM extracts name, skills, contact — writes a clean row to Sheets or your ATS.

GmailAI ParserSheets · ExcelATS APIn8n

Customer Service

AI Messenger Chatbot

24/7 LLM responder on your Facebook Page — answers from FAQ, logs every chat, escalates to a human cleanly.

MessengerOpenAIPostgresSlackn8n

HR · Communication

Candidate Rejection Notifier

Status flips to "Rejected" → polite personalised WhatsApp + email sent automatically. Nothing slips.

Sheets · ATSWhatsAppGmailn8n

Finance · Property

Tenant Billing & Utility Cost

Utility bill PDFs → OCR line items → per-tenant share calculated → branded invoice PDFs → SharePoint archive.

EmailOCRERP APIPDFSharePoint

Finance · Accounting

Invoice Reconciliation & Reminders

Match bank transactions to open invoices, flag overdue, schedule polite reminders, archive reports to SharePoint.

Sevdesk · QuickBooksBank APIGmailSharePoint

Don't see your use case? Tell us the manual process you want gone →

Integrations

Built on tools you already use

n8n

Gmail

Sheets

Drive

Messenger

OpenAI

Gemini

Anthropic

Slack

SharePoint

Excel

Postgres

Xero

QuickBooks

+400and more

How we deliver

From manual to live in four steps

Discover

30-min call. Map the process, pick template vs custom, agree the success metric.

Demo

Paid 1-week sprint: working end-to-end demo on test data before you commit.

Build & Deploy

Production hardening: retries, logging, observability. 2–6 weeks to live.

Operate & Optimise

SLA support, throughput dashboard, monthly tuning on real run data.

Engagement

Two ways to start

Pick the path that matches your appetite. Both start with the same discovery call.

Template Deployment

Pick one of the six workflows in the library, we adapt it to your stack, ship it production-ready.

Live in 1–2 weeks
Fixed price, milestone-billed
Deploy to your cloud or our managed tenant
30-day post-launch hypercare included

Start with a template →

Custom Automation Build

Net-new workflow for a process unique to your business. Discovery sprint, demo, then a full build.

3–6 weeks from kick-off to production
Paid discovery sprint with a live demo
Full integration map and ops runbook
Optional monthly managed-operations SLA

Scope a custom build →

About Apus

Built by engineers who ship

Apus Software is a Vietnam-based outsourcing & offshore development partner since 2021. We pair seasoned engineers with the latest tooling to ship automation that lasts — for HR, finance, customer service and ops teams across 4 countries.

Learn more about us → Talk to us

2021

Founded

70+

Engineers

50+

Projects delivered

Countries served

Tell us the manual process you want gone

Free 30-min call. We reply within one business day with a recommended workflow shape.

Book a discovery call See all services →

Get in touch

Let's discuss your automation

One short message — we'll come back within one business day.

Headquarters

Floor 2, Central Point Building, 219 Trung Kinh Street, Yen Hoa Ward, Cau Giay, Hanoi, Vietnam

Phone

+84 (24) 6684 9085

contact@apuscorp.com

Website

apussoftware.com